WORLD WIDE IMMIGRATION SERVICE LLP

Admin Manager Can Apply For ABROAD With Family

Click Here to Apply

Job Location

provincia-di-milano, Italy

Job Description

Call & WhatsApp to Ms. Neha-9870170629 Office Management: Oversee Office Operations: Manage daily office functions, ensuring smooth operations across all administrative tasks (e.g., office supplies, facilities, and equipment). Office Supplies & Inventory: Ensure adequate stock of office supplies and manage the procurement process to maintain inventory levels. Facility Management: Ensure the office premises are well-maintained, including cleanliness, maintenance requests, and ensuring that health and safety regulations are adhered to. Team Leadership & Support: Supervise Administrative Staff: Lead, train, and manage a team of administrative assistants, receptionists, and other office support staff. Scheduling & Task Allocation: Coordinate the schedules of administrative staff, assign tasks, and monitor workloads to ensure efficiency and productivity. Staff Training: Provide training to administrative staff on office procedures, software, customer service protocols, and company policies. Administrative Support to Senior Management: Calendar Management: Assist senior management in scheduling meetings, travel, and appointments, ensuring their time is effectively managed. Correspondence Management: Handle internal and external communications, ensuring that all correspondence is professionally managed, tracked, and prioritized. Report Preparation: Prepare, edit, and proofread reports, presentations, and other documents required by management or teams. Budget & Financial Administration: Expense Management: Monitor and control administrative office budgets, including managing office supply expenses and processing invoices and payments. Billing & Invoicing: Oversee administrative billing processes and ensure timely invoicing of services or products. Cost Optimization: Identify opportunities for cost-saving measures within the administration function, without compromising on quality or service. Document & Records Management: Documentation Management: Oversee the filing, archiving, and retrieval of office documents, ensuring records are kept organized and compliant with relevant regulations. Data Entry & Reporting: Ensure data is accurately entered into office systems, including employee information, contracts, and other administrative documents. Confidentiality: Ensure sensitive information is handled with the highest level of confidentiality and security. Communication & Coordination: Internal Communication: Serve as a point of contact between departments, ensuring smooth communication across the organization. Event Coordination: Organize office events, meetings, and conferences, managing logistics such as venues, catering, and transportation. Client Interaction: Assist with client visits, hospitality, and meetings, ensuring a professional and welcoming environment. Compliance & Policy Implementation: Policy Enforcement: Ensure that administrative processes and activities adhere to company policies and procedures. Regulatory Compliance: Ensure that all administrative functions comply with relevant industry laws, regulations, and standards. Health & Safety: Support in maintaining a safe and compliant working environment, in collaboration with HR or Facilities teams. Technology & Systems Management: Software Management: Ensure efficient use of office management software and tools (e.g., ERP systems, document management systems). Process Improvement: Identify areas for process improvement, propose and implement new software tools or processes to enhance efficiency. Tech Support Liaison: Coordinate with IT teams to ensure smooth functioning of administrative technology and troubleshoot minor tech issues. Note: This job is only for ABROAD (Not for INDIA) J-18808-Ljbffr

Location: provincia-di-milano, IT

Posted Date: 2/4/2025
Click Here to Apply
View More WORLD WIDE IMMIGRATION SERVICE LLP Jobs

Contact Information

Contact Human Resources
WORLD WIDE IMMIGRATION SERVICE LLP

Posted

February 4, 2025
UID: 5034925039

AboutJobs.com does not guarantee the validity or accuracy of the job information posted in this database. It is the job seeker's responsibility to independently review all posting companies, contracts and job offers.