Administrative Assistant: Reception - Hartswater

Requirements: At least 2 years of experience in a similar role Strong computer skills (Microsoft, Uniclox) Excellent communication skills in Afrikaans and English Organized and meticulous with administrative tasks Professional, customer-oriented mindset with a positive approach Key Skills: Telephone and communication Professional handling of all incoming calls and messages Effective management of the office's mobile phone and communication channels Effective liaison with relevant persons and departments Timely and professional handling of email correspondence Administration responsibilities Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs General administration: General administrative tasks, including minute-taking and meeting planning Document management: Printing, organizing files and checking marketing materials Courier services: Coordinating courier services for sending and receiving packages Key Management: Control and record keeping of keys for various departments Quotations: Obtaining and managing quotations Security: Batton forwards report to security company and reports anomalies Monitoring of Visitor Register Customer Service and Sales Professional reception and welcoming of customers and visitors Management of small-scale sales and liaison with customers Facilitating orders for shells, new buyers and sellers Manage the checkout process for crates and bags Coordination of sponsorships and promotions Personnel Administration Permanent staff: Handling general paperwork, leave, overtime, and Uniclox (hours) Seasonal staff: Registration in Uniclox, processing hours, overtime, taxi forms and receiving new employees Issuance of pay slips, warnings and salary enquiries Management of gate access for staff and visitors Inventory and Management Responsibilities Place and manage weekly orders for kitchen supplies and stationery Coordinate cultural alignment activities on a weekly basis Organize and administer internal and external events

Location: Northern Cape, ZA

Posted Date: 3/1/2025