Finalisation and Publishing Supervisor

Responsibilities: Achieve high levels of customer satisfaction through excellence in production editing, proofreading, and publishing quality manuscripts to the public and other departments. Facilitate staff recruitment, selecting, orienting, communicating job expectations, training employees, and developing personal growth opportunities for career development. Accomplish staff job results by coaching, counselling, and disciplining employees. Plan, monitor, appraise job results, provide constructive feedback, and implement prevention strategies. Demonstrate a team culture and interdisciplinary atmosphere of trust where contributions are valued, and consensus is fostered. Accomplish department objectives by determining staffing levels, supervising team members, assigning workload, and organizing and monitoring manuscript processes. Implement and enforce systems, policies, and procedures and implement corrective actions. Maintain a safe and healthy work environment by establishing and enforcing organization standards and adhering to regulations. Complete operations by developing schedules, assigning, and monitoring work, gathering resources, implementing productivity standards, resolving operations problems, maintaining reference manuals, and implementing new procedures. Control budget information allocated to the team, including staffing, equipment, and software, and implement corrective actions. Provide quality service by enforcing quality and customer service standards. Interface with customers to answer questions or solve problems. Maintain manuscript records, document necessary information, and utilize reports to project manuscript statuses. Identify areas of improvement and establish innovative or adjust existing work procedures and practices. Proofread manuscripts for spelling, grammar, punctuation, syntax, usage, consistency, and voice, inspect and cross-check references and data, and implement corrective actions to ensure consistency in manuscript output. Confer and coordinate activities with other departments. Contribute to team effort by accomplishing related results as needed. Requirements: SUPERVISORY SKILLS: Supervise a team of language editors, proofreaders and production staffing, assigning tasks, providing guidance, monitoring the workflow to ensure a timely completion of tasks. Ensure the edited and proofread manuscripts meet the standards in language, grammar, spelling, punctuation, clarity and adherence to the journal style guidelines. Coordination of the editing and proofreading process for the submitted manuscripts, assign tasks to editors and proofreaders, oversee revisions based on author feedback and recommendations. Manage the galley proofing process, including reviewing typeset proofs for accuracy, consistency, formatting errors and adherence to journal specifications before the final publication. Oversee the full publication process including coordination with authors, reviewers, editors, and production teams to ensure the accepted manuscripts progress through the production pipeline according to the publication schedule to ensure the deadlines are met. Develop and implement production schedules, ensuring timely publication of all content. Identify opportunities to streamline language editing, proofreading and production workflow, implement processes. Provide training and coaching for language editors, proofreaders and production staff to enhance their skills, knowledge and proficiency in scholarly publishing standards. Quality control procedures, such as style guidance, consistency checks, quality assurance measures. Collaborate with the editorial, production and publishing teams to ensure effective communication, coordination and alignment of goals. Conduction of regular performance evaluations for the team, provide feedback on performance, and identity area of improvement or professional development. Staff recruitment, selecting, orientating and communicating job expectations. Achieve high levels of customer satisfaction through excellence in production editing, proofreading, and publishing quality manuscripts to the public and other departments. Control and monitoring the budget. Provide quality service by enforcing quality and customer service standards. Confer and coordinate activities with other departments as needed. REQUIREMENTS: Supervisory skills: Proven work experience as a supervisor or relevant role.  Proficient in spelling, punctuation, grammar, and other English-language skills. Accuracy and attention to detail. Ability to plan and execute complex production schedules with precision. Proven ability to direct and coordinate operations.  Highly effective supervisory skills and techniques.  Familiarity with company policies and legal guidelines of the field.  Excellent communication and interpersonal skills.  Strong organisational, time management and leadership skills.  Ability to manage and prioritise multiple projects in a fast-paced environment. Ability to work well under pressure.  Technology skills: Database user interface and query software. Project management software / ClickUp software. CRM Software. Microsoft Office. Minimum requirements: 2-3 years of experience in publishing, with previous supervisory experience. Bachelor's degree in People Management, Production Management, Publishing, Journalism, or a related field, or equivalent experience. A valid drivers licence. Added advantages: Familiarity with HTML, XML and ePUBs. (Familiarity with publishing software and technology). Knowledge of scholarly publishing processes and best practices, including peer review workflows and editorial standards. Good language skills in official South African languages would be advantageous: Afrikaans, isiZulu, isiXhosa, Sesotho, Sepedi, and Setswana.  To apply, please send your CV with your salary expectations to anepersonastaff.co.za Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.

Location: Cape Town Region, ZA

Posted Date: 3/9/2025