Lease Manager (Amandelbult)

Role: Lease Manager Reporting to: Residential Property Coordinator & Project Manager Business Area: Amandelbult Complex, Thabazimbi Employment Contract: Linked to Commercial Contract Purpose of Position: A Leasing Manager is responsible for managing the day-to-day operations of leasing. They monitor leasing and renewal progress, negotiate terms and complete agreements. DESIRED QUALIFICATIONS Matric (grade 12) Bachelors degree in business administration or equivalent Certified in Laws of leasing and letting Certificate in Property Management, Hospitality or Administration in the related field Proficient in Ms Excel, Ms Word, MS Outlook & PowerPoint Familiar with Computerized Management Systems KEY PERFORMANCE AREAS LEASE MANAGEMENT Leasing managers need to have excellent communication and customer service skills. They should also have strong organizational and time management skills and be able to multitask and prioritize effectively. should be able to write, interpret, and assess lease agreements Knowledge of property management software and record-keeping systems, Coordinate with social services or counselling teams if residents need additional support, Provide information about local events, amenities, and services available to residents, Manage contracts and service agreements with external parties, Conduct regular inspections of rooms and communal areas to ensure adherence to safety standards, Assist in preparing and managing the accommodation budget, including tracking expenses and revenues. Conduct background checks and screening of all new tenants DUTIES/RESPONSIBILITIES PER KPA- DOCUMENT CONTROL Monitor relocations Draft applicable Lease agreements Monitor compliance in utilities (Water & Lights) Follow up, expedite and close outstanding accounts Monthly Reports Termination Reports Lease Reports Draft Pre-eviction Reports and administer legal process Engage with legal as when required Update report and ongoing liaison with attorneys regarding new cases and/or collections Verify and follow-up on requisitions and order numbers for payment Verify balances in liaison with benefits department to eliminate double benefits Draft letters for breaching general housing policies, standards and procedures KEY PERFORMANCE AREAS UTILITIES (WATER & LIGHTS) Generate bi-monthly utility billing, adjustments, and monitoring utility billing for accuracy, deficiencies and any irregularities observed, investigating questionable utility billing Customer service by phone, email and addressing counter inquiries in person. Respond to and investigate tenant concerns. Meter investigations conducted daily based upon analysis provided by meter software; Meter Insight (orphan, stale, unknown radio, no read available, almost stale etc. Investigations into Meter alarms: Continuous flow, high flow, meter communications failures and reverse flow. Coordinate and complete requests from lawyers and property owners for final meter reading for house closings Working with involved parties, researching, and creating new policies and procedures that assist with smoother operations for Utilities. Assist Finance department with other duties as assigned. Ability to multi-task, cope with interruptions and work under pressure to meet deadlines. Sound knowledge of municipal administration with specific knowledge of municipal water system administration Excellent administrative, interpersonal, organizational, time management and employee relations skills. DUTIES/RESPONSIBILITIES PER KPA- DOCUMENT CONTROL Retrieve host consumption data to analyse electricity and water consumption patterns Identify inefficiencies and improve accounts compliance with agreed payment terms and conditions Collect and expedite all outstanding accounts Switch off power and electricity supplies for accounts in arrears (90Days) Implement strategies to optimize usage and reducing costs Track Utility Usage and Revenue Monitor Accounts (terminations and Extensions) Track and expedite vendor invoices E.g. Water, Electricity, furniture removals, Black Catalyst etc,,,) Compile and submit monthly water and electricity reports to senior management for comment, reviews and approvals Linking municipality accounts to leased housing assets Audit, Review and compare ULTRA-ELEC utility reports for any severe discrepancies TOOLS AND EQUIPMENT: PRINTER LAPTOP COMPANY SEVER EXTERNAL HARD DRIVE EXPOSURE While performing the essential functions of this position the employee is frequently exposed to fumes, odours, or airborne particles, toxic or caustic substances, excessive noise, traffic and dampness/humidity. While performing the essential functions of this job, the incumbent is regularly exposed to possible bodily injury from electrical shock, falling from exposed places and moving mechanical parts of equipment, tools, and machinery. Have the ability to see, hear, speak, walk, twist, bend crawl, reach, climb ladders and stairs, work in positions and spaces that may be awkward or difficult to access, use hands and fingers, sit and use computer and related hardware, and lift up to 25 kg Must be clean-shaven to wear respiratory equipment. All CVs and applications must be directed to the HR: portia.makajaneuju-ess.co.za

Location: Limpopo, ZA

Posted Date: 4/1/2025