Secretary (FTC 6 months)

Responsible for providing Secretarial and Administrative support to the Head and the team to ensure an efficient running of the Unit. To assist the Head and colleagues with support through planning and coordination of information to optimize workflow procedures in the Unit. To be the point of reference for all queries, requests or issues and be an integral part of the business unit Operation Process Collating and managing FICA/KYC compliance docs required from existing or    potential business partners. FICA checks Credit checks Media checks Delinquent register Liaising with Project Developers and requesting FICA information from the client. Obtaining the correct documents to and ensure FICA compliance Pipeline management SAP Information - ensure SAP is updated by Project Developers (managing the process i.e. accuracy of information). Assist with entering data and resolving issues. Monitoring and reporting on the appointment of directors and steerco members in PDU project entities. Monitoring terminal drawing dates on the project portfolio and alerting Project Developers timeously. Organising team meeting including PDU Pipeline meetings, Project Review Forums, Huddles etc., circulating agendas and supporting documents as well as minute taking. Extracting detailed SAP pipeline reports and following up with team on agreed actions from pipeline meetings. Ensuring quorum requirements at above meetings as required. Regularly updating pipeline and drawdowns on SAP, as well as uploading applications and enquiries. Office Management Requisition of stationery. Process project disbursement claims and follow up on payments. Liaise with Travel Office to ensure accurate and timeous travel bookings (including changes / amendments pre, during and post- travel), as well as delivery / forwarding of travel documents to team members. Accurate and timeous reconciliation and processing of team travel claims. Scheduling meetings and arranging venues. Arranging IT support for hybrid meetings. Customer Focus Stakeholder Management Provide professional secretarial support Provide an efficient customer service to both internal and external customers  Qualification Requirements Matric Relevant Diploma Knowledge and experience requirements 5 to 10 years proven Secretarial and Administration experience. The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel; Outlook Knowledge of SAP will be an advantage Technical/functional competencies Administration and telephone skills Planning and organising skills Attention to detail Ability to liaise and engage with both internal and external clients Customer service skills Computer proficiency Minutes taking skills Follow through skills Behavioural competencies Interpersonal skills Good ethics, integrity and high level of professionalism Confidentiality Communication skills (both written and verbal) Ability to multi-task and thrive under work pressure Self-motivated and self-driven

Location: Sandton, ZA

Posted Date: 4/3/2025