Executive Office Administrator

Key Responsibilities: Provide comprehensive administrative and organizational support to the Managing Director and Exco team Manage complex diaries, schedule meetings, send reminders, and coordinate catering for meetings Organize travel arrangements and accommodation for the Exco team Prepare board packs and assist in minute-taking during board meetings Compile and manage expense reports and invoices Handle financial investigations, bookkeeping tasks, and petty cash management Order office supplies and manage inventory levels Assist with the planning and coordination of special projects and company events Oversee the scheduling of routine maintenance, repairs, and upgrades of company vehicles, ensuring fleet performance metrics are tracked and analyzed Communicate effectively with drivers and resolve operational issues promptly Prioritize the safety of drivers and vehicles, ensuring accurate records of fleet assets and driver performance Requirements: Minimum of 2 years' administration experience in a similar role Relevant tertiary qualification Advanced skills in MS Excel and PowerPoint Strong organizational skills with a keen eye for detail Excellent communication skills, both written and verbal Ability to manage time effectively and meet deadlines under pressure Must have reliable transport and a valid drivers license Presentable with a positive and strong personality Ability to work overtime when needed

Location: Southgate, ZA

Posted Date: 4/6/2025