Accounts Receivable Associate

Job Description Job Description Spectrum Safety Solutions: With approximately 1,500 employees operating in more than 20 countries, Spectrum Safety Solutions is a global leader in fire detection and suppression solutions for high-hazard applications across verticals such as critical infrastructure, oil and gas, marine and clean energy. Our global team leverages strong customer relationships across four recognized brands, Det-Tronics, Marioff, Autronica, and Fireye, to deliver differentiated lifecycle solutions and advance growth across key segments. Carved out from Carrier’s Fire & Security business in July 2024, Spectrum Safety Solutions is now a privately-held company under the ownership of Sentinel Capital Partners. Det-Tronics: We make the world a better place to live At Spectrum’s Det-Tronics, we build and maintain comfortable, accessible, efficient, healthy, safe, secure, and sustainable environments. Det-Tronics is a $180M technologically innovative, projects-based global brand protecting customers in many challenging environments with high end flame and gas detection products and systems. Det-Tronics is a part of Spectrum Safety Solutions and has a global footprint with manufacturing sites in the U.S. and sales presence in all key geographies. Position Summary: We are seeking a highly motivated and detail-oriented Accounts Receivable (AR) Associate to join our dynamic team. In this role, you will be responsible for managing collections, performing account reconciliations, and ensuring the accuracy of customer payments and billing activities. This position is ideal for candidates with 3-5 years of hands-on experience in accounts receivable, collections, and account reconciliation. A background in accounting or finance is preferred. Key Responsibilities: Collections Management: Proactively manage and follow up on outstanding customer invoices. Contact customers to resolve any overdue accounts and ensure timely payments. Develop and maintain strong relationships with customers to facilitate timely resolution of billing issues. Identify and escalate accounts at risk of delinquency to the AR/AP Manager. Account Reconciliation: Reconcile customer accounts to ensure all payments, credits, and invoices are accurately recorded. Investigate and resolve discrepancies between customer records and internal accounting records. Prepare monthly aging reports and assist in identifying potential collection issues. Billing and Invoice Review: Ensure that all invoices are accurate, processed in a timely manner, and comply with company policies. Collaborate with internal departments (Sales, Customer Service, etc.) to resolve billing discrepancies. Cash Application: Accurately apply customer payments to the appropriate accounts, including researching and resolving payment discrepancies. Reporting and Documentation: Assist in preparing weekly, monthly, and quarterly reports on accounts receivable aging, cash flow, and collections performance. Maintain detailed records of communication and collection efforts. Complete Lien Waivers and Vendor ACH forms Collaboration: Work closely with cross-functional teams (Sales, Customer Service, and Finance) to ensure seamless resolution of customer billing issues. Assist the AR/AP Manager with month-end and year-end closing procedures. Other Tasks as assigned by manager Required Qualifications: Experience : 3-5 years of experience in accounts receivable, collections, and account reconciliation. Experience working in a manufacturing or industrial environment is a plus. Education : Bachelor’s degree in Accounting, Finance, or a related field preferred. Skills & Competencies : Strong understanding of accounts receivable processes, including collections, cash application, and account reconciliations. Proficient in Microsoft Excel, Word, Power Point; experience with accounting software (e.g., SAP, Oracle, QuickBooks) is preferred. Excellent communication skills, both written and verbal, with the ability to interact professionally with customers and internal teams. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Detail-oriented with strong analytical and problem-solving skills. Strong organizational skills and ability to work independently. Preferred Qualifications: Experience working in a manufacturing or industrial setting. Familiarity with ERP systems, specifically in an accounts receivable context. Knowledge of relevant financial regulations and best practices. If you are a proactive, results-driven individual with a passion for accounts receivable, collections and finance, we encourage you to apply and become part of our growing team.

Location: Minneapolis, MN, US

Posted Date: 4/17/2025