Property Associate

Our client, real estate firm in Tampa, Florida is looking to hire a Temporary Property Associate (PA) ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. In this role, the PA will also provide accounting support, maintaining positive relations between tenants, client, and always providing superior customer service. Position is Monday - Friday, 40 hours per week with occasional OT. Temp assignment starts mid/late April through early September. Responsibilities: Participating in processing accounts payable (A/P) by reviewing and coding invoices for payment. Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary. Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities. Coordinating document management related to lease execution, distribution, and filing. Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications. Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel. Maintaining general office organization. Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages. Preparing and distributing general correspondence and memos. Organizing, compiling, and preparing reports for distribution. Creating and maintaining accurate and organized physical and virtual filing systems. Updating employee, client, and customer contact databases. Coordinating conference room reservations. Organizing department lunches, meetings, events, and business travel. Receiving building access requests and coordinating access for visitors and vendors. Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards. Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations. Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping. Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures. Tracking and coordinating access card activation and deactivation as needed. Assisting the property team in developing and implementing property and employee manuals. Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas. Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel. Gathering W-9 forms from vendors and assisting in new vendor setups as needed. Assisting team members with property budget preparation and recurring reporting. Supporting engineers with recording and billing monthly utility meter readings, as appropriate. Assisting with vendor contract creation, execution, and tracking as requested. Providing general and ad hoc administrative support to the property as needed. Performing any other duties and tasks assigned. Requirements: High school diploma is required. Bachelor's degree (BA/BS) is preferred. Minimum of 1 year of experience in commercial real estate, property team, or office management. Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology. Advanced oral and written communication skills. Strong attention to detail and organizational skills. Self-starter with the ability to manage multiple projects under pressure. Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines. Ability to calculate figures and percentages. Capable of developing effective and constructive solutions to challenges and obstacles. Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture. In compliance with the Americans with Disabilities Act (ADA), the Sr Property Administrator's responsibilities require the following minimum physical requirements: Regular sitting for long periods of time. Frequent standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling. Reading video display terminals, order forms, and other written documents. Lifting a minimum of thirty-five (35) pounds. Using and accessing stairwells during emergencies. Using keyboards for typing and computer input. Hearing, speaking, and answering the office telephone system. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role. Pay: $24/hour Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Location: Tampa, FL, US

Posted Date: 4/19/2025