Bid Coordinator

Job Description Job Description Job Summary - Bid Coordinator The Bid Coordinator is a team player with exceptional interpersonal skills who will create and coordinate estimates for construction projects. The job the Bid Coordinator will provide superb customer service to all clients, vendors, and subcontractors. Their excellent listening and communication skills will ensure the timely and accurate creation of proposals and budgets, for both new and existing clients. Training will be provided. While prior experience is valuable, we place a strong emphasis on core competencies such as communication, organization, adaptability, and teamwork. We're looking for the right person with the right mindset-we'll help you build the skills . Key Functions Perform administrative duties to maintain the estimating department Phone call follow ups to bidders, must be comfortable talking on the phone with bidders Work within Building Connected to manage and follow up on subcontractor bidding process Download electronic bid documents Create electronic and hard files and perform filing Respond to all bid invitations Distribute bid invitations out of Building Connected to subcontractors and suppliers; collect resulting quotes Create bid books for estimator Order plans online when needed Print documents and drawings as directed by assigned Estimator Assist estimators on bids and perform bid qualification follow up Update bid schedule and Pipeline for upcoming projects Update master subcontractor matrix on a monthly basis Coordinate and assemble RFP response content Research, evaluate and coordinate marketing opportunities to develop new business Develop a broad subcontractor base for different project types and regions Client Relations Interact with clients and consultants as it relates to the estimation process Maintain positive relationships with staff, subcontractors and clients Top Competencies To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Excellent written communication Integrity Excellent Listening skills Excellent Analysis skills Independence Excellent Organization and Planning skills Self-Awareness Adaptability- may be tasked with other responsibilities related to ongoing projects and will have to adapt to those needs Be A Team Player Have Passion Have Ambition Education and/or Experience Experience connected to the construction industry is a plus but is not required. EQUIPMENT USED Computer including MS Windows, Word, Excel, Explorer, Bluebeam Estimating, Building Connected and Outlook. Ability to operate and work with general office equipment such as copier, telephone, fax, calculator, and/or typewriter. Reasoning Ability Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl, and drive a car. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions when performing on-site inspections or job-walks. The noise level in the work environment is usually quiet while indoors, and loud while outside.

Location: Sacramento, CA, US

Posted Date: 4/27/2025